To carry out a compliant right-to-work check using a share code, employers should follow these steps after receiving permission and a valid share code from the employee:
1. Go to the UK Government’s right-to-work check page
Employers should access the official UK Government right-to-work check service at gov.uk/view-right-to-work.
2. Enter the share code
On the right to work verification page, enter the right-to-work share code provided by the employee.
3. Input the employee’s date of birth
Alongside the share code, employers will need to enter the employee’s date of birth to verify the code matches the correct individual.
4. Review the right-to-work status
The online service will show the employee’s right-to-work status, including any conditions or restrictions on their employment. Employers should check this information carefully to confirm that the employee is permitted to work in the UK in the offered role.
5. Retain evidence of the check
After completing the check, employers must save evidence of the result. This means saving or printing the profile page, which includes the employee’s photo and the date the check was done. This document should be securely stored in electronic or hard copy form for the duration of employment, plus an additional two years, after which it should be securely destroyed.
