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Employee Handbook

An overview and recommended structure of a best practice Handbook

Below is a suggested overview and structure of a best practice Handbook. It should be noted though that a Handbook is a highly personal working tool, setting out policies, behaviours expected and ‘how we do things around’ here expectations for all staff. Therefore each individual organisations’ Handbook (or Policies and Procedures manual or whatever else you may want to call it) should be viewed as an individual personal working and dynamic document. However, we hope you find the high level structure listed below a useful ‘starter for ten’ and it provokes some thoughts and ideas as to how we may work with you to create your very own staff handbook that is highly relevant to your own organisation.

Part One - Terms and conditions of Employment

PROBATIONARY PERIOD

HOURS OF WORK

EXPENSES

SAFEGUARDS AND SECURITY OF INFORMATION

VARIATION PROVISION

LIMITS OF AUTHORITY

Part Two - Policies and Procedures

ABSENCE FROM WORK

SICKNESS ABSENCE POLICY

CONDUCT AND BEHAVIOUR

COMPUTER SECURITY POLICY

EMAIL AND INTERNET POLICIES

DATA POLICY

EQUAL OPPORTUNITIES POLICY 

HARASSMENT AND BULLYING (DIGNITY AT WORK) POLICY

WHISTLE BLOWING POLICY 

DISCIPLINARY POLICY AND PROCEDURE 

GRIEVANCE POLICY AND PROCEDURE

PERFORMANCE MANAGEMENT POLICY 

MATERNITY LEAVE AND PAY POLICY 

ADOPTION LEAVE AND PAY POLICY 

PATERNITY LEAVE AND PAY POLICY 

SHARED PARENTAL LEAVE AND PAY POLICY 

PARENTAL LEAVE POLICY

TIME OFF FOR ANTE-NATAL OR ADOPTION APPOINTMENTS  

TIME OFF WORK FOR DEPENDANTS POLICY

FLEXIBLE WORKING POLICY

RETIREMENT

WORKING TIME REGULATIONS POLICY  

REMUNERATION

DISCRETIONARY BENEFITS AND RELATED POLICIES

PENSION                                                                            

INSURANCE BENEFITS                                                                

COMPANY VEHICLE POLICY                                                      

TRAVEL POLICY                                                                            

SUBSISTENCE AND ACCOMMODATION POLICY

This document has been created by, or on behalf of ESP Ltd, as a general document and as a guide in relation to its subject matter and has not been bespoke drafted for you or the specific circumstances in which you are looking to use it. Prior to using this document and undertaking any HR process you must consult your organisation’s own policies and procedures to ensure that you do not do anything in conflict with your own policies and procedures.  If in any doubt as to how to use this document or, if you require any legal advice, please feel free to contact ESP Ltd on 0333 006 2929 and our legal team will be more than happy to assist.  ESP Ltd will not be liable in any way for any actions undertaken by you or your use of this document unless we have been consulted regarding your use of this document as legal advisor to your business or have bespoke drafted any documentation in response to a specific support request.