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Below is a suggested overview and structure of a best practice Handbook. It should be noted though that a Handbook is a highly personal working tool, setting out policies, behaviours expected and ‘how we do things around’ here expectations for all staff. Therefore each individual organisations’ Handbook (or Policies and Procedures manual or whatever else you may want to call it) should be viewed as an individual personal working and dynamic document. However, we hope you find the high level structure listed below a useful ‘starter for ten’ and it provokes some thoughts and ideas as to how we may work with you to create your very own staff handbook that is highly relevant to your own organisation.
PROBATIONARY PERIOD
HOURS OF WORK
EXPENSES
SAFEGUARDS AND SECURITY OF INFORMATION
VARIATION PROVISION
LIMITS OF AUTHORITY
ABSENCE FROM WORK
SICKNESS ABSENCE POLICY
CONDUCT AND BEHAVIOUR
COMPUTER SECURITY POLICY
EMAIL AND INTERNET POLICIES
DATA POLICY
EQUAL OPPORTUNITIES POLICY
HARASSMENT AND BULLYING (DIGNITY AT WORK) POLICY
WHISTLE BLOWING POLICY
DISCIPLINARY POLICY AND PROCEDURE
GRIEVANCE POLICY AND PROCEDURE
PERFORMANCE MANAGEMENT POLICY
MATERNITY LEAVE AND PAY POLICY
ADOPTION LEAVE AND PAY POLICY
PATERNITY LEAVE AND PAY POLICY
SHARED PARENTAL LEAVE AND PAY POLICY
PARENTAL LEAVE POLICY
TIME OFF FOR ANTE-NATAL OR ADOPTION APPOINTMENTS
TIME OFF WORK FOR DEPENDANTS POLICY
FLEXIBLE WORKING POLICY
RETIREMENT
WORKING TIME REGULATIONS POLICY
REMUNERATION
DISCRETIONARY BENEFITS AND RELATED POLICIES
PENSION
INSURANCE BENEFITS
COMPANY VEHICLE POLICY
TRAVEL POLICY
SUBSISTENCE AND ACCOMMODATION POLICY
This document has been created by, or on behalf of ESP Ltd, as a general document and as a guide in relation to its subject matter and has not been bespoke drafted for you or the specific circumstances in which you are looking to use it. Prior to using this document and undertaking any HR process you must consult your organisation’s own policies and procedures to ensure that you do not do anything in conflict with your own policies and procedures. If in any doubt as to how to use this document or, if you require any legal advice, please feel free to contact ESP Ltd on 0333 006 2929 and our legal team will be more than happy to assist. ESP Ltd will not be liable in any way for any actions undertaken by you or your use of this document unless we have been consulted regarding your use of this document as legal advisor to your business or have bespoke drafted any documentation in response to a specific support request.